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Lease Administrator

Austin, TX, | ( Full Time )
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About Removery:
Join us at Removery - the global leader in laser tattoo removal. We aim to normalize tattoo removal and empower people to feel comfortable in their skin. We provide the highest quality of service and care at every stage of our clients’ removal or fading journeys. 
Removery was formed in 2019 through a merge of the four leading tattoo removal brands. Now, with more than 150 studios located in the United States, Canada, and Australia, and over 1 million successful treatments to date – we’ve raised the standard for the entire industry.
Using best-in-class innovative PicoWay® laser technology, we ensure safe and effective tattoo removal. The foundation is in place continue growing globally, as we are committed to making tattoo removal safe and accessible to as many people as we can.

POSITION OVERVIEW
The Removery Real Estate Lease and Construction Administrator will be responsible for all organization and management of rent payments and lease data (critical dates, options, etc.) for a corporate real estate portfolio consisting of approximately 150 retail locations and the corporate headquarters, as well as the organization and management of certain documents and timelines related to Removery’s construction pipeline.
POSITION RESPONSIBILITIES
Lease and Construction Administration Responsibilities shall include:
  • Rent Management:
    • Responsible for ensuring that monthly base rent and additional rent payments are completed accurately, and timely
    • Coordinate with the Removery accounting team to ensure correct coding for payments and landlords
    • Assist SVP of Real Estate in building and tracking annual rent budgets
    • Create rent analysis reports as needed using Excel and lease management software (Quarem)
    • Audit annual operating expense reconciliations for retail locations to ensure accuracy and achieve savings when possible
    • Collect, manage, and audit rent invoices
  • Lease Database Management:
    • Responsible for tracking critical dates (lease expirations, renewal options, termination options, etc.)
    • Review all new leases and lease amendments and accurately enter the information in to Removery’ s lease management software
    • Create lease abstracts
    • Ensure all leases comply with Removery’ s Real Estate standards
    • Review estoppels and SNDA's to confirm accuracy and assist the Real Estate team with execution
  • Construction Management and Administration:
     
    • Establish project folders and maintain project documentation including but not limited to vendor lists, drawings, bid submissions, contracts, change orders and closeout documents.
    • Prepare reports detailing project status, schedule, and costs.  Maintain capital budgets for all construction projects, monitor overall capital spend versus yearly plan and issue forecasts to finance.
    • Communicate project plans and schedules to the appropriate team members, internal customers, and third-party providers
    • Administer contract actions including contract submission, verify contractor insurance requirements, track contract execution, review and process pay applications
    • Request proposals from vendors and issue commitments.  Coordinate delivery schedules with project management team, vendors, and general contractor.  Monitor all expenditures against approved budget limits and submit invoices for payment.
    • Manage the project budget closeout process and the accompanying lien waiver requirements.  Coordinate tenant allowance with the Real Estate team.
 
  • Tenant Allowance Recapture
    • Gather all appropriate data from Construction Project Manager
    • Submit documents to Landlord and tract status of Payment
    • Maintain professional business relationship with all Landlords and resolve any Lease/Maintenance issues
    • Responsible for filing and organization of lease documents, both physical and electronic
    • Prepare/update recurring portfolio status reports
    • Other duties as assigned

POSITION REQUIREMENTS
  • Bachelor's Degree in a related field (i.e.: accounting, business management, real estate) or 4-6 years of related experience or equivalent combination of education and experience
  • 2+ years of experience in corporate commercial/retail lease administration
  • Working knowledge of the retail real estate industry with emphasis on lease administration and construction
  • Highly proficient with Excel (creating reports and analytics, managing and sorting mass data, etc.)
  • Experienced working with lease management software (ProLease, Lease Harbor, Tango, Quarem, Lucernex, etc.)
  • Familiar with retail lease transactions
  • Basic understanding of budgeting, corporate financial systems
  • Knowledge of all Microsoft applications including Excel, Word, and Power Point
  • Outstanding verbal, and written communication skills with all levels of an organization
  • Exceptional customer service skills is important
  • Must be able to successfully work well with others in a team environment

Removery offers a stable, long-term career in a growing, rewarding, fast-paced and fun industry. You will be part of a supportive and close-knit team with room for advancement within the company and given the opportunity to perform purposeful work. Removery is proud to offer a competitive salary based upon experience, in tandem with a competitive benefits package including:
  • Comprehensive Medical, Dental, and Vision with HRA option, STD and LTD
  • 50K in Life Insurance, at no cost to you! Plus, the option to purchase more
  • 120-hours of accrued, paid, vacation time
  • Eight (8) company paid holidays
  • 401K with generous Company Match
  • A Team Member Referral Bonus Program
  • Employee Assistance Program – benefits to help you manage daily responsibilities
  • Collaborative work environment with an amazing culture committed to diversity and inclusion
  • Ongoing Comprehensive Training

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

We are deeply committed to attracting talented team members from all backgrounds regardless of race, age, gender, ethnicity, religion, sexual orientation, disability status, or nationality.  However, at this time, we are not sponsoring any Visas.

Equal Opportunity Employer
https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf
Lease Administrator
Austin, TX,
( Full Time )
Apply Now

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